Office Move Address Change Checklist

Office moving involves informing a number of organisations & companies about your change of address and new contact details.

Mississauga, Ontario, MS (prHWY.com) July 30, 2012 - Office moving involves informing a number of organisations & companies about your change of address and new contact details.
This Office Moving Change of Address Checklist tells you who you need to inform when you move offices and helps you keep a track of who has been informed of your new contact details.

Company Stakeholders
Insurance Companies
Gas
Electricity
Water
Canada Post (set up Mail Redirection)
Revenue Canada
Telecoms Provider
Company Mobile Phone Provider
ISP & Web Hosting Company
Local Authority
Accountant
Banks & Financial Institutions
Payroll Service
Hire Purchase / Rental Companies
Professional Bodies
Current Landlord
Delivery Services
Cleaning Services
Office Suppliers
Publications/Subscriptions
Valuation Office Agency
Advertising / PR Firm
Recruitment / Temp Agency
Website Design Company or Administrator
Food / Beverage Services
Pension Plan Administrator
Health Insurance Plan Provider
Courier Services
Providers of Computer & Networking Equipment
Business Phones Provider
Leased Phone Lines Provider
Providers of Mail-Handling Equipment
Air Conditioning Service Company
Company Car Leasing Provider
Other: _____________________
Other: _____________________
Other: _____________________

The next major step is the preparation of moving kit which includes the following:

MOVING KIT
NAME: _______________________________
YOUR NUMBER IS: ____________________
YOUR MOVING COLOUR IS: ___________
YOUR MOVE DATE IS: _________________
ALL FURNITURE & EQUIPMENT THAT IS TO BE MOVED MUST BE LABELED


PREPARING TO PACK:

In preparing for the move, a thorough house cleaning must be carried out. All unnecessary papers and files should be recycled.

PERSONAL PROPERTY:

We wish to emphasize that the moving company will not be responsible for the moving of any personal property to the new premises. The insurance covers company property only. Personal property must be taken home and brought back after the move.

ALL PACKING MUST BE COMPLETED BY THE DAY OF THE MOVE:
Waste receptacles must be empty prior to the movers taking them.

LABELLING:

The office moving company will not move any item that is NOT labeled.

Every article being moved to a new location must have a moving label showing the location in your new office.

If the articles separate into pieces, each piece must have a label.

File cabinets should be labeled in the order they are to be placed.

Labels do not stick properly to fabric. They can be affixed to the metal or wood armrest of the chair. The label can also be applied to the chair legs or shaft.

PACKING:

All items smaller than the moving bin should be packed into the moving bin, including FRAGILE items.

Paper for wrapping fragile items will be provided by the movers if required.

DO NOT OVERLOAD THE MOVING BINS:

It is important that containers are no t packed past the top edge, to allow for closure and stacking.

Boxes must be labeled on the end of the box, not on the side or top. One label per box is sufficient.

WHAT CAN BE PACKED AND WHAT CAN THE MOVERS MOVE FULL?

All desks, bookcases, credenzas and stationary cabinets must be completely empty. Please remove all clips from your bookcase.
The mover will not move any file cabinets full.

ALL FURNITURE MUST BE UNLOCKED AND THE KEYS KEPT BY YOU.

PLANTS:

We recommend that professional plant movers move large office plants. If this cannot be arranged, THE OFFICE MOVER will move plants. However, we will not be responsible for damage due to the weather conditions or transportation.

PHOTOCOPIERS AND MAIL MACHINES:

Contact the company holding the service contract for each piece of equipment. They will prepare the equipment for the move.
They will advise you at this time whether they will move the equipment or the mover is to move it.
THE OFFICE MOVER will not disconnect any photocopiers, mail machines, fax machines, computers or printers.

LABEL

Packing containers will be delivered 3 days prior to your move. If you are going on vacation prior to the delivery of the moving bins, please notify your move coordinator to have some containers delivered earlier. Extra charges may apply.

COMPUTER EQUIPMENT:

Review operator's manual before moving. You must park the heads of the hard disk units. Your employer will arrange all disconnecting and connecting of the computer equipment. THE toronto movers will not disconnect any computers or move anyomputer equipment that is still hooked up.

KEYBOARD BAGS: (May be purchase from THE OFFICE MOVER)

Pack keyboards, mouse pad, electrical cords, and network cables into the keyboard bag. Label bag according to office or workstation number.

Check out more at www.theofficemover.net now!

Address:

The Office Mover * 2798 Thamesgate Dr., Unit #6, Mississauga Ontario * 905-673-MOVE (6683)
L4T 4E8
905-673-MOVE (6683)
info@theofficemover.net

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Tag Words: business moving company, business relocation

Categories: Business

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