Purchase order software offers a new way to eliminate excess spending in companies
When companies decide to turn to P.O. systems, they've experienced problems with the purchase and requisitions process that is already in place and have decided they need a more effective method.
(prHWY.com) November 6, 2012 - Utah, UT -- When companies decide to turn to P.O. systems, they've experienced problems with the purchase and requisitions process that is already in place and have decided they need a more effective method.
Purchase order software can help attain the spending goals of the company in various ways.
Automate tedious tasks and lessen the administrative burden.
Without purchase order software, the process of buying an item, and waiting for approval can feel like an eternity. First the email must be sent for approval, and then the request must be reviewed to ensure the purchase is valid and therefore can be approved. Then there's the waiting for the approval process to pass through a series of people, and then finally getting the decision. All through this process there's a possibility for error that will result in a rejection that will restart the whole process or an error in the system that will affect future orders. This method is outdated and obsolete. With a
P.O. system there isn't someone tracking these orders on paper that is liable to make an arithmetic mistake or a filing error. Instead, the whole process is streamlined into a very user friendly program produced by SpendMap, which aids in the accessibility and transparency of purchases. This software will reduce the amount of data entry required which will virtually expunge all errors and save time.
Streamlined reports allow for transparent purchase history.
Before purchase order software, P.O. requests would be passed around making it difficult to view them all at once and therefore difficult to decide whether to perhaps negotiate prices based on frequent or large orders. Now, with the software provided by SpendMap, all reports can now easily be called up to the screen making it is easy to compare the history of purchases. This live feature of the can help curb or eliminate any rogue spending, or spending without prior approval.
Implementing a P.O. system can aid spending control and save money simultaneously.
With
purchase order software, any buyer or employee in charge of spending can mitigate losses by enforcing the purchasing guidelines immediately. This can eliminate unauthorized spending which immediately saves the money that would have been spent. There are two methods to the SpendMap P.O. system. The first an online tool which allows the employee in charge of spending see the P.O. before it gets sent to the distributor and the second is an automatic budget calculator that rejects purchase requests that go over budget. SpendMap's system is easily manageable with the very user-friendly interface and is backed by 20 years of success.
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